Turn property and compliance data into one operational view
Bring inspections, compliance, maintenance and contractor performance into one management view, so you can see what is overdue, where the risk is and which sites need attention.
Compliance data is everywhere except in one place.
Property and facilities teams hold huge amounts of data: inspection reports, FRA action logs, EICR certificates, lift examinations, PPM schedules and contractor job sheets.
It usually sits across a CAFM system, contractor portals, shared drives and spreadsheets. Producing a compliance report means chasing all of them, and high-risk actions can slip through.
- Compliance status rebuilt by hand every month
- Overdue FRA and EICR actions hard to see across sites
- Contractor performance based on anecdote
- Board and client reporting that takes days to prepare
One model for your whole portfolio.
We connect your CAFM exports, inspection records, action logs, asset registers and contractor data into one Power BI model, then build dashboards for directors, property managers and site teams.
- Portfolio compliance by site, asset and compliance stream
- Overdue and high-risk action tracking
- FRA, EICR, fire alarm, lift and water hygiene status
- PPM completion and reactive maintenance trends
- Contractor SLA and first-time-fix performance
- Upcoming inspections and certificate expiry
One operational view of your portfolio.
This is the kind of dashboard we build for property and facilities teams: compliance by site, overdue and high-risk actions, FRA progress, contractor performance and upcoming inspections, refreshed automatically from the systems you already use.
Power BI can bring together:
- Property inspections
- Compliance
- FRA actions
- EICR status
- Fire alarm inspections
- Lift compliance
- PPM
- Reactive maintenance
- Contractor performance
- Outstanding actions
- Asset registers
- Site performance
- Risk information
Compliance by site · lowest 8 of 47
Overdue actions by category · 27 total
Contractor performance · jobs within SLA, 5 of 18
High-risk actions · 6 open
| Site | Action | Source | Status |
|---|---|---|---|
| Riverside House | Replace fire door, second-floor stair core | FRA | Overdue 21 days overdue |
| Mill Lane Depot | C2 defect on distribution board DB-3 | EICR | Overdue 14 days overdue |
| Harbour Court | Emergency lighting failure, car park level | Fire alarm & EL | Overdue 9 days overdue |
| Elm Street Surgery | Compartmentation breach, plant room | FRA | Overdue 6 days overdue |
| Kingsway Retail Park | Lift 2 safety edge fault | LOLER | Due soon Due in 3 days |
| Riverside House | Hot water outlets below 50°C | Water hygiene | Due soon Due in 5 days |
FRA actions by status · 112 raised
Upcoming inspections · next 5 of 38 due in 30 days
| 7 Oct | Harbour Court | Fire alarm service |
| 9 Oct | Oakfield Hall | EICR (five-yearly) |
| 14 Oct | Kingsway Retail Park | LOLER thorough examination |
| 20 Oct | Station Road Offices | Fire risk assessment review |
| 28 Oct | Northgate Centre | Legionella risk assessment |
See it with real data: our SafePoint FM case study combines 16 site compliance registers into one interactive Power BI dashboard.
What property and FM teams gain.
Designed for people who are accountable for safety and compliance across many sites.
Risk visible early
High-risk and overdue actions surface automatically, by site and source.
Confident compliance evidence
Drill from portfolio figures to the site, asset and certificate.
Contractor accountability
Objective SLA and performance data for contract reviews.
Less reporting effort
Monthly compliance packs produced automatically.
Better prioritisation
See which sites and assets need attention first.
One version of the truth
Directors, managers and contractors working from the same figures.
How the work runs.
Each stage ends with something you can see and sign off. Read more about how we work and our fixed-scope engagements.
Discover
We meet the people who use the reports, agree the decisions they need to make and audit the data you hold.
Model
We connect your sources, clean and shape the data, and build one model with agreed calculations.
Build
We design the reports in short review cycles, so you shape the result as it develops.
Adopt
We train your users, hand over documentation and set up refresh and access so it runs without us.
Property and FM dashboards we build.
Typical examples of what organisations ask us to build.
Portfolio compliance dashboard
Compliance percentage by site and stream, with overdue and high-risk actions.
FRA action tracker
Every fire risk assessment action by priority, owner, due date and status.
PPM and reactive maintenance
Planned completion rates, reactive volumes and response times by site.
Contractor performance
SLA achievement, first-time fix and outstanding jobs for each contractor.
Power BI for property and facilities questions.
Anything else, ask us during your free Power BI review.
Can Power BI connect to our CAFM system?
Most CAFM and compliance systems can export data or provide an API. We will assess the best connection route for your system during the free review.
Our compliance data is in spreadsheets. Is that a problem?
No. Spreadsheets are a common starting point. We clean and standardise them, and can help you move them to SharePoint so they refresh automatically.
Can different users see different sites?
Yes. Row-level security can restrict each user, client or contractor to the sites they are responsible for.
Is the dashboard on this page real client data?
No. It is a demonstration built with fictional sites, contractors and figures to show the kind of reporting we deliver.
Do you carry out inspections or compliance work?
No. Insightmere builds the reporting. Inspections, risk assessments and remedial work remain with your existing contractors and competent persons; we bring their results together in Power BI.